Executive Board Minutes
Feb. 25, 2006
The meeting was held at Terra De Sol at 9 AM. It began with having a picture taken of the executive board.
The minutes were read and approved. The treasurer gave her report. The month began with $9,674.92. Due were collected and there was $70 earned from the 50/50 which gave us an income of $1,090.00 There were expenses of $506.83 leaving us with a balance of $10,258.09. At this time there are 366 paid members. In the budget $4,290.00 is set aside for budgeted items, leaving us $5,968.00 available for expenses.
Membership cards were passed out. Friendship Star announced the theme for the challenge contest is “The Seasons”. Each chapter was given a copy of the challenge rules. There will be another boutique meeting called and please have a representative attend. It is important.
Dale reminded us that we cannot refer to the raffle quilt as a raffle but as a donation quilt. For tax purposes this is important. For a donation quilt you have to give anyone a ticket who asks for it, regardless if they want to pay. The possibility of joining the Sunshine Quilters Assoc. was discussed. This organization would give us legal backing if it was ever needed. Ann Vogel will look into this. It might be a worthwhile membership.
The Village Quilt has been show to John Rohan. He is working with the family to see if they want to purchase it. When told that all money goes to a charity, Ann was asked if the family could name the charity. The board agreed.
Dale has a meeting scheduled with John to talk about the tax form we received for the income of the last show.
The silent auction committee announced that the charity picked by their committee is Hospice. This will not keep Hospice from being selected for the big raffle. Ilga announced that since it had previously been voted on to have a handout at the door, they will continue with the project. We will also have greeters at the doors.
The recurring problem with the food for the show has led the committee to ask if we can just forget having food or can another caterer be used and fix lunch outside. This idea was deemed impractical for people with walkers, etc., also it would be difficult to know who had paid and who had not. So we will have to use Hacienda Catering but hopefully with some improvements. There will be fresh rolls in the mornings and there will be a separate line for drinks. The food committee will provide workers to serve the drinks. Hopefully the problem of always running out of food will be improved.
The program committee will be hosting Karen K. Buckley on March 7th for a workshop and a lecture. The title of her lecture is “From the Beginning Album of a Quilter”. The class will be $40 and there will be an additional $8 fee.
The tickets for Pat Knoechel’s Trunk Show on April 10th are ready and will be for sale at the March meeting. The tickets are $2 and each person will be limited to two tickets. The doors open at 12:30, the show is from 1:30 to 3:30.
The May 2nd meeting will feature a “Wearable Art Fashion Show”. Have your members sign up now and write a brief description about the article.
The Singing Quilter has been contacted for March of 2007 and a contract has been received.
Joan Shay’s workshop was will attended and everyone was happy with her trunk show that evening.
A discussion was held regarding guests. Members should be sure to wear their tags to the meetings so you will be recognized as being a member of a chapter. There was also a discussion as to if we should be underwriting the costs for guests at the classes and at the night meeting. Workbooks should be kept on the expenses for each teacher.
A motion was then made and seconded to charge guests two dollars at all meetings. Please notify your chapter president if you are bringing a guest. A guest may attend three times before becoming a member of a chapter.
The chapter president should let Dale know how many guests will be attending. Guests will only be allowed as space permits.
Starting in April, there will be sign ups at the evening meeting by chapter. The chapter hosting that evening will be in charge of the sign ups. Please give the sign up sheets to Dale at end of the evening. The hospitality committee is not responsible for helping the speaker. That is the responsibility of the program committee.
The speaker is paid for an hour lecture and should be held to that time limit. The speaker will begin at 7 and the business meeting will be held after the speaker finishes.
Barbara announced that she put the article in the paper for the Guild meeting. She also asked that it be put in VNN’s schedule of events and will also contact the radio station.
The holiday party committee will be announced later.
Under old business the suggestion to change the By Laws, Article VII, Section 1 Part C be amended to say that the quilt show will be chaired by at least two members and they be from different chapters. This will be voted on at the next general meeting. For the past shows the chair people have always been from two different chapters.
Pat Rizzo will check on making club stationery.
Effie Miller is checking on tax numbers both state and federal.
It was decided that the donated money from our quilts will be divided equally between two charities. At the next board meeting each chapter should bring the name of their charity of choice. They will be listed on a paper ballot for voting at the Tuesday AM meetings on March 28th and the Monday night meeting on March 27th. The totals will be announced at the April general meeting. Send results of your chapter’s voting to Dale.
Christy will have the Marion Cty. Representative at the April meeting to pick up the charity quilts that have been finished.
Dee Burns asked for help in getting flyers to shows. If anyone is going please call her at 259 8732 to get flyers. It is important that these be available now especially for the snowbirds who will be planning next years trips.
Respectfully Submitted
Jeanette Flint